To access Financial Accounts, you will go to Site Map > Financial Information > Financial Accounts. By clicking on Financial Accounts on the Site Map, you will see a list view of Financial Accounts associated with your firm. You can choose to view your # of Financial accounts created today, # of Financial accounts where valuation date < 24hrs, My Active Accounts, or other lists that have been created by either you or your firm. Each of these lists are searchable, sortable, filterable, and can allow for inline editing. To choose a specific Financial Account to view the details you need to click on the Account Name to open the Account entity.
What's in a Financial Account?
Financial Account Updates
On the top ribbon menu of the Financial Account, there are options to help you quickly update the Account entity you are viewing. Customization of these links, and permissioning of access to these links, can be updated by the System Administrator. Our defaults include:
- Save
- Save & Close
- +New
- Deactivate
- Delete
- Refresh
- Check Access
- Assign
- Word Templates
Account Highlights
A fully customizable part of the Financial Account entity, the Highlights Panel includes top information about the Financial Account that your System Administrator has indicated to be vital to your Accounts. By default, our Highlights Panel includes information received from your Portfolio Management System and entered in the system: Custodian Account No., Registration Type, Custodian, and Total Market Value.
Financial Account Menu
The Financial Account Menu gives tabs to access information that is related to the Financial Account entity. System Administrators can customize these links for your firm. The tabs include:
- General
- Holdings
- Securities
- Holdings Sources
- Asset Class
- Real-Time Data
- Real-time data is data that is updated each time it is accessed or changed. This type of data can be useful for seeing real-time values for specific holdings or documents on file with a custodian. Real-Time Controls require a login to the third-party system you are accessing, such as the custodian. In the CRM, you can use your login credentials to display information that is supplied by the third-party system. The Real-Time controls make a request to the third-party system each time they are accessed or refreshed to provide account-level data such as balances and account alerts. Access to data in Real-Time Controls depends on the access granted to the login for the third-party system.
- Asset Mix
- Alternatives Actual Market Value
- Alternatives Actual Weight %
- Cash Actual Market Value
- Cash Actual Weight %
- Equity Actual Market Value
- Equity Actual Weight %
- Fixed Income Actual Market Value
- Fixed Income Actual Weight %
- Other Actual Market Value
- Other Actual Weight %
- Administrative
- Created On 🔑
- Created By 🔑
- Modified On 🔑
- Modified By 🔑
- External Account ID
- Owner
- Related
- The Related tab gives a list of common related activities and information.
General
Below the Financial Account Name, Highlights, and AccountMenu, the bulk of the information about the Financial Account is included. The data points that are listed below are defaults based on Engage's initial template. They can be edited, moved or removed by your System Administrator. Please reach out to your System Administrator or Engage Service team for more information.
- Account Name
- Text Registration?
- Registration Type
- Registration Type Text
- Opened Date
- Closed date
- Custodian
- Custodian Account No.
- System Account No.
Valuation
- Total Market Value 🔑
- Total Supervised 🔑
- Total Unsupervised 🔑
- Valuation Date 🔑
- Management Fee (YTD) 🔑
- Management Fee (Annualized) 🔑
Time/Expense
- Expenses (YTD) 🔑
- Time - Hour (YTD) 🔑
- Average Cost Per Hour (YTD) 🔑
- Expenses (12M) 🔑
- Time - Hour (12M) 🔑
- Average Cost Per Hour (12M) 🔑
Ownership
- Relationship
- Portfolio
- Legal Entity
- Family 🔑
- Primary Individual
Relationship Team
- Relationship Manager 🔑
- Wealth Manager 🔑
- Investment Manager 🔑
- Associate 🔑
- Operations 🔑
Reference Panel
- Holdings
- Relationship
- Relationship-Related Portfolios
- Relationship-Related Accounts
- Assets
- Liabilities
- Time/Expense
🔑 Field is loaded, cannot be updated manually.
Activities
Under Activities, you can create new activities that already have the Financial Account information prepopulated, and track previous activities for the Financial Account and their status. It is recommended that you do not create Activities for the Financial Account, but rather for the associated Relationship.
Default Activities include:
- New Task
- New Event (Meetings)
- Log a Call
